How do I set and manage board participant capacity?

Problem This Solves

Configure maximum attendee thresholds under Settings > Capacity to keep retrospective ceremonies focused and manageable.

When to Use This

Facilitator or board owner privileges on the target retrospective board.

Prerequisites

• Facilitator or board owner privileges on the target retrospective board.

Step-by-Step Instructions

1. Open Board Settings: Navigate to your board and click the Settings tab in the top navigation bar.
2. Select Capacity Tab: In the left settings navigation menu, click on Capacity.
3. Inspect Participant Limits: Review the current attendee threshold configured for this space.
4. Set Maximum Participant Limit: Specify a maximum number of concurrent collaborators permitted to join the live room, preventing oversized groups from slowing agile discussions.
5. Understanding Workspace Pooled Pool: Board capacity settings operate within your workspace's overall plan allocation (20 pooled seats on Free, 200 pooled seats on Pro, unlimited on Enterprise).
6. Save Capacity Settings: Click Save to enforce participant limits for incoming session attendees.

Expected Outcome

Your board's participant threshold is configured, ensuring optimal group sizing and smooth collaborative performance.

Troubleshooting & Realistic Tips

• For department-wide retrospectives with over 50 engineers, consider breaking down into squad-specific breakout boards for deeper engagement.